Once you submit your application, it will be reviewed within 24 hours. If your application is accepted, a payment linik will be sent to you. You will have 24 hours to secure your slot or the link will expire. Please check your spam. We do not hold slots.  There will be a MANDATORY Exhibitor's meeting on ?????????.  Please make arrangements to attend on time. You will be notified of the Exhibitor's meeting via email. No refunds unless event is canceled.

In order for this event to be successful for and beneficial to every party involved, we require everyone i.e. Host/Exhibitors/Speakers/Workshop Hosts/Volunteers to promote the event. All promotion materials will be sent to everyone via email and/or social media chat groups.

Setup is between 7:00am -9am. All Exhibitors must be setup and have their table manned by 9:45am. Any Exhibitor arriving after 9:00 am will not be permitted entry and fee is non-refundable. Please make arrangements to arrive on time. There are 2 people per booth unless otherwise agreed upon. Any additional assistants or helpers must purchase a ticket via www.nighthawktherapy.org

Breakdown begins no earlier than 5:00pm, once the event closes. All Exhibitors must remain setup from 10:00am-5:00pm, no exceptions. Early breakdown is unprofessional and strictly prohibited. If you breakdown prior to close of event, you will be excluded from future events. You may cover your booth with a black table cloth if you’re no longer interested in selling or sold out.

Each exhibit space is 8’ x 8’ in size and open (i.e. no dividers). Exhibitors must provide table,  tablecloth and 2 chairs. Any items including signage, activities, promotional material, racks, etc must fit in your space and not protrude out in the aisle or block any adjacent Exhibitor space.

Exhibitors may not hand out materials or advertise in the aisles. Product demonstration and distribution is restricted to the assigned exhibit space. Blocking aisles and soliciting customers in the aisles is prohibited. Bring a trash can. This will help maintain the cleanliness of the venue and your space. There will be a $20 fee for any trash/garbage left after the event from a specific booth.

Tablecloths, tables and chairs will not be provided.
Exhibitors/Speakers/Workshop Presenters/Volunteers are REQUIRED to promote event. Use hashtag #???????????
Follow event page on Instagram @nighthawktherapy so you can be added to the chat group.
No tents or canopies are allowed inside the Exhibit Hall.
Helium balloons are prohibited.
WiFi information, if available, will be given at Exhibit Hall.
If the event is canceled, we will notify each Exhibitor and provide a refund. This is the ONLY time a full refund will be authorized.

The Exhibitor hereby represents that they have the expertise, knowledge and experience needed to provide the goods or services outlined in this Exhibitor agreement. The Exhibitor agrees to uphold all laws and legal requirements of the State of North Carolina.

The Exhibitor shall indemnify, defend and hold the Client and its representatives harmless for any loss (theft), damage or injury. Furthermore, the Client agrees to hold the Exhibitor harmless against any loss or damage, save in cases of gross misconduct or negligence by the Exhibitor or it's representatives.

Insurance is optional and for your liability and protection. We do not ask for proof. The Exhibitor agrees to purchase necessary insurance for your business (if applicable), during the term of this agreement.

The Exhibitor shall be considered an independent contractor. This Exhibitor Agreement does not establish an employer/employee relationship between the Client and Exhibitor, and no such agreement shall be established at any time.

This Exhibitor Agreement shall be under the jurisdiction of the laws of North Carolina. Therefore, any and all legal proceedings shall be conducted in the above state.

This Exhibitor Agreement and any attachments shall be considered the entire agreement and shall constitute the termination of any prior agreements including any written or verbal agreement.

If you have any questions not addressed within this Exhibitor Agreement, contact us here: akhuratemple@gmail.com or 980-844-3044